We will show you how to apply for leave from the employee portal
Use your credentials to login to your People i account. Then click on Employee Portal. From the main dashboard showing on your screen, go to the HR Services tab. Click on Attendance and Leave. Then select Apply Leave.
This is the Apply Leave application screen. On the left side of the screen, you will find the application section where you enter your leave details. On the right side of the screen, there is a table showing the status, history, and total count of leaves available for each leave type.
To start the leave application process, first, click on the Apply Leave field. From the drop-down menu, select the type of leave you want to apply for. In the next field, choose the duration of your leave from the available options in the drop-down menu.
Select "full" for a whole working day.
Choose "half" for half of a working day.
Opt for "short" if you only need a few hours off on a working day. (Note: The duration options may vary based on the selected leave type. For example, if you choose Annual Leave, you can only select a full-day duration.)
Next, you'll need to specify the timeframe for your leave application. In the "From Date" field, select the starting date of your leave period from the calendar that appears on the screen.
In the "To Date" field, select the last date of your leave period from the calendar.
If you have chosen a different type of leave, such as emergency leave, and selected "short" as the duration, additional time fields will appear.
Use the "From Time" field to indicate the starting time of your leave duration, and the "To Time" field to specify the ending time.
When you click on either of the time fields, a clock will appear on the screen. You can use this clock by dragging and adjusting the clock hands to select the desired time.
Next is the "Attach File" field, where you can add a document to support your leave application. If, for instance, you're applying for a long medical leave, you may need to submit a medical document like a prescription. To attach the document, save it on your device beforehand and then click on the paper clip icon to upload it.
In the next field, choose the reason for your leave from the options in the drop-down menu. Then, in the "Brief Reason" field, briefly explain why you need to take the leave.
Please remember that all fields marked with an asterisk (*) are mandatory. You must complete these fields in order to submit your leave application.
The next section is for Contact Details During Leave. Your saved details will be automatically filled in, but you can edit them by clicking on each field and entering new information if needed.
Once you have filled in all the necessary details, click on the "Submit" button to send your application to your line manager.
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At the bottom of your screen, in the Leave Applications section, you will find the details of the leave application you submitted. Here, you can see the status of your application, whether it has been approved, disapproved, or if your manager has requested changes. This section will keep you updated on the progress of your application.
The Violation column in this table indicates if your leave application follows the company rules. For example, if your company requires you to apply for annual leave at least two days in advance, the Violation column will show 'yes' if you submit the application on the same day as the leave start date. It helps you understand if there are any rule violations regarding the timing of your leave application.
If you click on the pending status of your application, you will see the Approval queue details. It shows your line manager's name who will review and decide on your application. You can also check the status of your application and see whether it has been approved or disapproved, the action date, which is when it was approved or disapproved, and your line manager's comments.
If you click on the application name, you will be taken to another screen where you can view your leave details, approval details, and the history of all your applications.
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We will guide you through the process of approving, disapproving, or requesting resubmission for a leave application using the line manager portal.
A line manager can approve or disapprove a leave application, or request the applicant to resubmit the application with changes. To do this, use your credentials to login to your People i account and enter the Line Manager portal.
On the main dashboard of your line manager portal, a notification for an application will appear under the Updates and Notifications section. You can click on this notification to go directly to the application. Another way to access leave applications is to go to HR Services. Then Attendance and Leave. Next click on Leave Applications.
Once you access the Leave Applications screen, you will see a table displaying all the leave applications submitted by your subordinates.
At the top of the table, there are four filters named Application Type, Employee, Department, and Branch, along with an option called No Grouping. These filters can be used to sort and find specific applications from the list of ungrouped requests.
Once you access the Leave Applications screen, you will see a table displaying all the leave applications submitted by your subordinates.
At the top of the table, there are four filters named Application Type, Employee, Department, and Branch, along with an option called No Grouping. These filters can be used to sort and find specific applications from the list of ungrouped requests.
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The Application Type filter helps you search for applications based on the type of leave. When you select this option, you will see a list of submitted applications categorized by the name of the leave type. The applications count indicates how many applications have been submitted for each leave type, while the applicants count shows the number of employees who have applied for that leave type. For example, if two of your subordinates have applied for annual leave, the applications count will be two, and the applicants count will be one since it's the same employee.
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The Employee filter allows you to organize applications based on employee names. By selecting this filter, you will see a table displaying the applications grouped by employee names. The applications count indicates how many applications each employee has submitted, regardless of the leave type.
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The Department filter helps you view the number of applications submitted from each department. When you use this filter, you will see a list of department names along with the total count of applications submitted by employees from each department. If a department name is not listed, it means that no applications have been submitted from that department.
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The Branch filter allows you to sort and view leave applications from different branches. It shows the total number of applications submitted (Applications Count) and the total number of applicants (Applicants Count) for each branch. If you click on a branch name from the list, you will see a detailed list of applications from that branch. This list includes employee names, leave type, dates, application status, and violation status.
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The No Grouping filter displays all leave applications in a default order, showing one entry for each application without any specific grouping. If you have this filter selected, you can choose multiple applications by clicking on the check sign next to each entry. To approve them all at once, click on the "Approve" button located at the top right corner of the list.
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Alternatively, you can use the "My Queue" and "Status" filters at the top right corner of the list to access specific applications.
The "Status" filter allows you to search for approved, disapproved, or pending applications. Simply click on the "Status" filter, choose an option from the drop-down menu, and the applications will be rearranged accordingly.
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The "My Queue" filter helps you find applications from employees who report directly to you or are part of your reporting line's second level.
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This is how you can use these filters to consolidate and group leave applications, and find targeted applications.
When you click on an entry, you will see the details of that leave application. The top left section of the screen displays employee information, while the Leave Detail section provides information about the leave itself. The top right section shows the applicant's leave balance, and the section below displays the application history.
In the Approve Details section, you can enter your comments about the application after reviewing it. This section shows the status of the application. If the LM status field shows 'pending,' it means you have not yet responded to the application. Use the LM comments field to enter your comments, and the date field shows the date of your review and response. You can also see the status of the HR regarding this application.
Once you have reviewed the application and entered your comments, you have the option to approve, disapprove, or request resubmission by clicking on the corresponding options at the bottom of the section. Alternatively, you can choose to cancel and respond to the application later
If you approve the application, it will be marked as 'approved' and the employee will be notified.
If you disapprove the application, it will be rejected and the status will be shown as 'disapproved'.
If you request the applicant to make changes and resubmit the application, the status will remain as 'pending' and a notification will be sent to the applicant. Remember to mention the necessary changes in the comments before clicking the resubmit button.
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Video Tutorials
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Leave Application - Emp Portal
In this video, We will show you how to apply for leave from the employee portal.
Leave Application - LM Portal
In this video, We will guide you through the process of approving, disapproving, or requesting resubmission for a leave application using the line manager portal.