We will show you how to configure codes for employees using the Employee Code Configuration feature of the HR Services Module
Login to the People-i software and enter the HR Portal. From your main dashboard, go to the Org and Employee tab, click on Company setup, and from the options shown below select Emp Code Setup.
This is the Employee Code Configuration Screen. Here, on the top-right corner of the screen, you will see a button titled Employee Code Setup. Click on the button to enter the Employee Code Configuration Screen.
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Before you upload the data onto the software, you will first have to identify the format to be followed for all employee codes generated by the system. Be sure to check whether this has already been done for you by People. If not, click the details entered here to define the format. Again, the format entered in this screen will be followed by the system any time a new code is auto-generated when an employee is added to the system.
Start by entering the company code which can be any figure according to your preference; these will form the first few digits of the employee code.
Identify the total number of digits of the code by clicking on Employee Code Length and selecting any number from the drop-down menu. If you want all file-generated employee codes to start from a specific number, or combination of numbers, the Employee Code Start From is where you will indicate the starting number for your employee code.
The Existing Code List is where you upload a file containing employee codes that have been already allocated to existing employees. The software registers these codes to make sure that a unique number is generated for each employee and the codes that already exist for other employees are not repeated.
Once you have entered these details, click on save and head back to the main organization structure screen.
After this you can use the Upload Org Data button located next to the Employee Code Button on the top right corner, to create or edit employee profiles in bulk. This is where the format that you defined in the Employee Configuration Screen will be used to generate employee codes.
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Video Tutorials
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Employee Code Configuration
In this video, we will show you how to configure codes for employees using the employee code configuration feature of the Org and Employee module